We know there’s a lot to take in and try to remember during your first weeks at a new job. That’s why we hosted all the information you’ll need for a smooth and successful introduction to Dennis Group right here. Bookmark this page and feel free to come back whenever you need a refresher or to check for updates. 

Welcome aboard! We’re glad to have you on the team. 

A message from Tom

Onboarding Tasks

Everything you need to get done in Week 1.

As a part of your onboarding process, in the next week you will receive an email from AskHR that you have been enrolled in the follow learning paths. 

These learning pathways will be given a one month completion due date requiring 80% or better quiz score. After two weeks, another reminder email will be sent out for any incomplete or failed learning paths. If you have any questions or concerns please contact AskHR.

Use this template to complete your DG resume. [Example]

Personal Information:

  1. Add your first and last names and job title in the upper left-hand corner.
  2. In the right-hand sidebar, add:
    — Time with the company (in years)
    — Education: Academic degrees and institution
    (e.g. B.S., Electrical Engineering, Southern Polytechnic State University, Marietta, GA)
    — Certifications: Any professional certifications, accreditations, or licenses you hold
    — Affiliations: Professional organizations to which you belong
    — Strengths: Your specialty
    (e.g. Process Design, Materials Handling & Packaging, etc.)

Photo:

If you have not had an employee photo taken, please send a recent, professional-looking headshot (no obvious selfies or photos from family events) to Marketing for use.

Professional Information:

  1. Experience
    — Below your name and title, write a brief narrative highlighting the year you joined Dennis Group, prior roles, accomplishments, and industry experience to date.
    — If you are a recent college graduate, highlight pertinent studies/activities as well as the core duties of your position. You will update this section to include work experience throughout your time at DG.
  2. Project References
    — List client name and location for your major projects (e.g. Frito-Lay | Frankfort, IN)
    —     NOTE: This section is intended for your Dennis Group project experience only. If you are uncertain if you should include previous experience, please contact Marketing.
    — If you are a recent college graduate, list any relevant internship experience. If not, leave this section blank for now.

Resumes should be kept to one page in length. Send your finished resume to Marketing for review. Please keep your resume current. Update and save your resume on the Global Drive here.

Direct any questions to Mallory Galloway (galloway@dennisgroup.com).  

Day-to-Day

A little dry, but important.

It is the responsibility of every Dennis Group employee to familiarize him or herself with our Personal Conduct Policies and making every effort to comply and comport accordingly. The policies are maintained under Forms & Documents and People & Management sites on the intranet.

DG Code of Professional Conduct
Dennis Group’s Code of Professional Conduct is a guideline to govern the conduct and quality of our work as well as our relationships with our colleagues, customers, and others and applies to everyone at Dennis Group.

DG Anti-Discrimination, Harassment and Sexual Harassment Policy
It’s our goal to promote a non-threatening workplace that’s free of discrimination and harassment of any nature, including sexual harassment. Should you have any questions regarding this Policy, please contact Megan Beecroft at mbeecroft@ifabpartners.com.

Open Vacation
We understand the challenges of our work and the related demands on you and your family. As such we have elected to adopt an open vacation policy. The objective of this policy is to provide you with the flexibility to best manage your personal time away from work and promote a healthy work-life balance. The success of the policy is based on solid communication and mutual trust. Please review our Open Vacation Policy carefully and understand your responsibilities.

Sick Time
We all get sick and, because most medical professionals maintain the same hours as us, we recognize that you will occasionally need to schedule an appointment during work hours. The following are a few simple guidelines for using sick time:

  • Use sick time…
    …if you are sick; we want you well and not sharing your germs with everyone else.
    …to attend medical/dental appointments. You may be asked to provide a doctor’s note verifying your medical condition.
  • As with any absence, at a minimum please notify your supervisor and/or office administrator if you will not be able to make it work.
  • For any general questions, additional details, or information about extended absences due to a medical condition, i.e. absences greater than seven days, please send a message to HRCan@dennisgroup.com.

Bereavement
Our bereavement policy provides you with paid leave after the passing of an immediate family member. We define immediate family as spouses or domestic partners, all first degree relatives (parents, siblings, and children), grandparents, and grandchildren. In-laws of the same types are included, as well as adopted parents, adopted children, legal guardians, half- and step-relatives. Please contact Megan Beecroft or another member of our Human Resources team with any questions about our bereavement leave or to discuss specific situations requiring extended time away from work.

Review Timesheet & Working Hours Policy
Take a moment to familiarize yourself with our Timesheet Policy & Guidelines.
Complete your timesheet in Field Time Console (instructions here) by 10pm EST/EDT every Friday for the prior week.

SharePoint is DG’s intranet site, a central location for important company information. Here, you’ll find:

You are required to maintain your travel/location/vacation schedule on the intranet each week. Visit the SharePoint homepage and scroll down to Employee Whereabouts to enter your general whereabouts if you will not be working from your primary office location. For example, enter a client name, job number, geographical location, or reason for absence such as travel, sick time, or vacation. Do not enter anything if you are working from your primary office. We use this calendar to coordinate schedules and find people that are on site. Tom Dennis uses Employee Whereabouts – so should you!

You also need to maintain your Outlook calendar and post an out-of-office response if you will be away from the office and not frequently checking messages.

Human Resources (HRCan@dennisgroup.com):

  • Questions on benefits such as medical, dental, RRSP/DPSP, Life or Critical Illness, as well as Sun Life or RBC assistance.
  • Suggestions on how to make Dennis Group a better place to work!
  • Note: Questions and concerns about harassment or discrimination in the workplace should be directed to Megan Beecroft.

Payroll – Megan Beecroft (MBeecroft@ifabpartners.com)

  • Payroll questions
  • Paystub questions

Accounting – Iwona Ruszczyk (Ruszczyk@dennisgroup.com)

  • Expense report questions
  • Timesheet questions

IT (Helpdesk@dennisgroup.com)

  • Computer/Software problems and/or inquiries
  • All Computer/peripheral equipment/purchases

Safety – Todd Miller (miller@dennisgroup.com)

Marketing (marketing@dennisgroup.com):

  • Questions on resumes, logo usage, or tradeshows

Our expense report guidelines live in the Travel & Expense Report section of our intranet, along with other important travel and expense report information. These guidelines include our travel policy and corporate car rental account information.

Expense reports submitted by Monday at 5 pm will be processed by that same Friday with electronic payment to a bank account of your choice by the next business day. Any expense reports received after Tuesday will be processed the following week.

Send any questions about expenses to Accounting (Delteksupport@dennisgroup.com).

Anything that you want to purchase that is not a normal office supply expenditure must be approved beforehand. All regular office supplies can be requested through your office coordinator.

The Pre-Authorization Reimbursement Form should be completed and emailed in PDF format to your immediate supervisor. Include on this form items such as professional memberships, subscriptions, tuition, training, and licensing.

Computer software, supplies, and equipment should not be purchased by employees. Please first discuss your requirements with your manager and then put a request into our IT Administrator at Helpdesk@dennisgroup.com.

Safety Gear
Dennis Group provides a $200 reimbursement every two years for safety boots and a $100 reimbursement every two years for prescription safety goggles.

People & Management

All the details you need.

Payroll is semi-monthly and paid on the 15th and last day of each month, or the Friday preceding if they fall on a weekend day. The 2022 payroll calendar can be found here. Your first paycheck will vary in amount depending on your start date.

We use Payworks for payroll services to securely maintain key demographic information. You will receive an email during your first week with instruction on receiving and accessing your paystub. Paystubs are sent via email, prior to the date of pay. Contact Megan Beecroft for assistance with accessing your paystub.

You are responsible for keeping your personal information up-to-date by informing Human Resources of any changes or updates to your banking or personal information.

Contact Human Resources at HRCan@dennisgroup.com

See the Payroll & Timesheets section of the intranet for additional information.

Dennis Group Canada offers health insurance through Sun Life offering 100% coverage on hospital care, drugs (with a $10 dispensing fee cap), and paramedical costs ($1,000 combined paramedical coverage). Find a summary of our health benefits here.

Dental
Dennis Group Canada covers 80% of the basic service premiums and 50% of the major restorative service premiums for employee dental insurance. Find a summary of our dental benefits here.

Vision
Dennis Group Canada plans include vision coverage in the amount of $250 every 24 months. Find a summary of our visions benefits here.

Health Care Spending (HSA) / Personal Spending Account (PSA)

Dennis Group Canada offers an annual amount of $300 for each employee to be allocated between a Health Spending or Personal Spending account. Click here for further details.

Employee Assistance Program (EAP)
Dennis Group Canada offers an Employee Assistance Program (EAP) through Sun Life Right Directions for access to supports for things such as counselling, legal advice, financial advice, wellness issues, health and fitness and much more. Services are offered in a variety of formats such as: in person, video, telephone or through online group options. For more information click here or visit workhealthlife.com/sunlife

All full-time employees are eligible for benefits following 3 months of employment with the organization.

Lumino Health is a website that allows unlimited and fast access to virtual health care. You receive access to Canada’s largest health network and can receive a diagnosis or prescription for a multitude of common illness and medical issues that do not require serious medical attention.

Under Dennis Group Canada’s insurance plan, there is no cost to use this service and no deductible required. More information can be found here.

Dennis Group Canada provides employees the option to contribute a portion of their salary to a Group Registered Retirement Savings Plan (RRSP), where the company matches contributions tiered to years of service. The plan is managed by RBC and information on the plan can be found here. Currently the maximum percentages of base pay are as follows:

  • Years 1-4 = match up to 3% of total annual earnings;
  • Years 5-9 = match up to 4% of total annual earnings;
  • Years 10+ = match up to 5% of total annual earnings.

We offer discretionary profit-sharing and performance bonus programs. You will become eligible to participate in our profit-sharing program on the first day of the month following six (6) full months of employment with the company. Your profit-sharing contribution will be prorated accordingly in the fiscal year you become eligible and is contingent upon your continuous full-time employment through the date of payment. Employees are offered the option to allocate up to 100% of any profit-sharing bonus to be contributed to their RRSP on their behalf. All CRA limits for RRSP contributions are the responsibility of the employee.

Our employees are our greatest asset and we want to ensure our staff has access to everything they need to innovate and develop. Dennis Group Canada offers 100% reimbursement for tuition and fees related to the pursuit of related degrees, along with fees for approved professional development courses, seminars, and conferences up to a maximum of $1,500 per calendar year, following one year of service.

Tuition Reimbursement Form

The quest for knowledge is not a destination, but a lifelong journey. We encourage our team members to ask questions, challenge the status-quo, and take calculated risks every day. We promote lunch and learns, educational seminars, participation in trade shows, and industry events as valuable tools for continuous improvement. We also offer:

Professional Licensure and Certification
Reimbursement for the cost of exam prep materials and fees, as well as paid time off for exams. Additionally, DG will pay for your initial registration and annual renewals.

Professional Association Memberships
Active membership in professional trade organizations expands employee knowledge and expertise. Dennis Group offers company paid memberships in approved professional organizations.

HEADQUARTERS
1537 Main Street
Springfield, MA 01103
+1 888.514.7270
info@dennisgroup.com

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